Vendors that allow you to make purchases on credit will send a bill with a due date for payment. Why Entering Bills in QuickBooks Is Important The bill you just entered should appear in the vendor’s transaction list. Vendor transaction list in QuickBooks Online When you are finished inputting the required information, click the green Save and close button in the bottom right-hand corner. Customer/Project: Choose the customer or project to bill the item or select Add new to create a new customer or project. After you enter quantity, the amount will calculate automatically as quantity times rate, and the sales amount will calculate as amount times markup percentage. Qty: Enter the quantity of goods or hours of services purchased. Once you select a product or service item, the fields for Description, Rate, Billable, Markup%, Tax, and Class will populate automatically. Select a product or service item or click Add new to set up a new product or service item. Services and expenses billed to customers must be assigned to a service item. Product/Service Item: Purchases of items you will sell to customers must be assigned to an inventory item. If it’s a new customer or project, select Add new to set up a customer or project. Customer/Project: Select the customer/project that you wish to bill the expense. Tax: Place a checkmark here if you are required to collect sales tax when the expense is billed to the customer. However, the better way to handle billable expenses is to assign them to product or service items instead of a category. Billable: Place a checkmark here to make the expense billable to the customer. Description: Provide a description of the expense. Select the category from the drop-down list or click Add new to set up a new account. Category: Expenses not billed to customers should be assigned to a category. Therefore, by providing the invoice number, you can avoid duplicate entries. QuickBooks Online will provide you a warning message if you try to enter the same bill twice based on the vendor name and invoice number. How to Manage Credit Card Sales With a Third-party Credit Card Processor How to Manage Credit Card Sales With QuickBooks Payments How to Reconcile Business Credit Card Accounts How to Manage Downloaded Business Credit Card Transactions How to Enter Business Credit Card Transactions Manually Part 5: Managing Business Credit Card Transactions How to Handle Bounced Checks From Customers How to Transfer Funds Between Bank Accounts How to Manage Downloaded Banking Transactions How to Enter Banking Transactions Manually How to Set Up the Products and Services List How to Set Up Invoices, Sales Receipts & Estimates How to Customize Invoices, Sales Receipts & Estimates
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